Board Policy Manual

Mission and Goals (opens in new window)

The District is in the process of updating and revising its Board Policy Manual with the assistance of the CCLC Policy and Procedure Service. Current Board Policies and Administrative Regulations will remain posted on the website as the District moves through the transition.  Provisions that are currently in Board policy will not be repealed but may be moved to another chapter or combined with other policies.

Updated Board Policy Chapters will be posted on the website as they are approved by the Board.  The former sections will remain on the website.  

Administrative regulations have been revised to reflect the new numbering system and format, but retain all current language. They will be updated through the appropriate process.

A matrix illustrating the transition is posted below.

Matrix of SMC Board Policies and Administrative Regulations (opens in new window)

Updated Board Policies and Administrative Regulations

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Board Policy Chapter 1, The District

• BP 1100 The Santa Monica CCD (opens in new window)
• BP 1200 The District Mission (opens in new window)

Board Policy Chapter 2 - Board of Trustees

• BP 2010 Board Membership (opens in new window)
• BP 2015 Student Trustee (opens in new window)
• BP 2100 Board Elections Rev. 3-26-17 (opens in new window)
• BP 2105 Election of Student Trustee (opens in new window)
• BP 2110 Vacancies on the Board (opens in new window)
• BP 2200 Board Duties and Responsibilities (opens in new window)
• BP 2210 Officers (opens in new window)
• BP 2220 Committees of the Board (opens in new window)
• BP 2305 Annual Organizational Meeting (opens in new window)
• BP 2310 Regular Meetings of the Board (opens in new window)
• BP 2315 Closed Sessions (opens in new window)
• BP 2320 Special and Emergency Meetings (opens in new window)
• BP 2330 Quorum and Voting (opens in new window)
• BP 2340 Agendas Rev. 3-26-17 (opens in new window)
• BP 2345 Public Participation at Bd Mtgs Rev. 3-26-17 (opens in new window)
• BP 2350 Speakers (opens in new window)
• BP 2355 Decorum (opens in new window)
• BP 2360 Minutes (opens in new window)
• BP 2365 Recording (opens in new window)
  BP 2410 Board Policies and Administrative Regulations (opens in new window)
• BP 2430 Delegation of Authority to the Supt-President (opens in new window)
• BP 2431 Supt-President Selection (opens in new window)
• BP 2432 Supt-President Succession (opens in new window)
• BP 2435 Evaluation of the Supt-President (opens in new window)
• BP 2510 Participation in Local Decision-Making (opens in new window)
• BP 2511 Participatory Governance - Academic Senate (opens in new window)
• BP 2512 Participatory Governance - Classified Staff (opens in new window)
• BP 2513 Participatory Governance - Associated Students (opens in new window)
• BP 2514 Participatory Governance - Management Assn (opens in new window)
• BP 2515 District Planning and Advisory Council (opens in new window)
• BP 2610 Presentation of Initial Collective Bargaining Proposals (opens in new window)
• BP 2710 Conflict of Interest (opens in new window)
• BP 2712 Conflict of Interest Code (opens in new window)
• BP 2715 Code of Ethics - Standards of Practice (opens in new window)
• BP 2716 Board Political Activity (opens in new window)
• BP 2717 Personal Use of Public Resources - Board (opens in new window)
• BP 2720 Communications Among Board Members (opens in new window)
• BP 2725 Board Member Compensation (opens in new window)
• BP 2730 Board Member Health Benefits (opens in new window)
• BP 2735 Board Member Travel (opens in new window)
• BP 2740 Board Education (opens in new window)
• BP 2745 Board Self-Evaluation (opens in new window)
• BP 2750 Board Member Absence from the State (opens in new window)
• BP 2800 Legal Services (opens in new window)

Administrative Regulations Chapter 2 - Board of Trustees

• AR 2320 Special and Emergency Meetings (opens in new window)
• AR 2340 Agendas (opens in new window)
• AR 2345 Public Participation at Board Mtgs (opens in new window)
• AR 2360 Minutes (opens in new window)
• AR 2410 Board Policies and Admin Regs (opens in new window)
• AR 2515 DPAC (opens in new window)
• AR 2610 Presentation of Initial Collective Bargaining Proposals (opens in new window)
• AR 2710 Conflict of Interest (opens in new window)
• AR 2712 Conflict of Interest Code (opens in new window)

Board Policy Chapter 3 - General District

• BP 3050 Institutional Code of Ethics (opens in new window)
• BP 3100 Organizational Structure (opens in new window)
• BP 3150 Organizational Memberships (opens in new window)
• BP 3200 Accreditation (opens in new window)
• BP 3225 Institutional Effectiveness (opens in new window)
• BP 3250 Institutional Planning (opens in new window)
• BP 3260 DPAC (opens in new window)
• BP 3280 Grants (opens in new window)
• BP 3300 Public Records (opens in new window)
• BP 3310 Records Retention and Destruction (opens in new window)
• BP 3410 Nondiscrimination (opens in new window)
• BP 3420 EEO (opens in new window)
• BP 3430 Prohibition of Harassment (opens in new window)
• BP 3440 Animals (opens in new window)
• BP 3500 Campus Safety (opens in new window)
• BP 3501 Campus Security and Access (opens in new window)
• BP 3505 Emergency Response Plan (opens in new window)
• BP 3510 Workplace Violence (opens in new window)
• BP 3515 Reporting of Crimes (opens in new window)
• BP 3518 Child Abuse Reporting (opens in new window)
• BP 3520 Local Law Enforcement (opens in new window)
• BP 3525 Parking Citation Payment (opens in new window)
• BP 3530 Weapons on District Property (opens in new window)
• BP 3540 Sexual and Other Assaults on Campus and in Campus Programs (opens in new window)
• BP 3550 Drug-Free Environment and Drug Prevention Program (opens in new window)
• BP 3560 Alcoholic Beverages (opens in new window)
• BP 3570 Smoke Free Campus (opens in new window)
• BP 3600 Auxiliary Organizations (opens in new window)
• BP 3625 General Advisory Board (opens in new window)
• BP 3650 SMC Foundation (opens in new window)
• BP 3710 Securing of Copyright (opens in new window)
• BP 3715 Intellectual Property (opens in new window)
• BP 3720 Computer and Network Use (opens in new window)
• BP 3750 Use of Copyrighted Material (opens in new window)
• BP 3810 Claims Against the District (opens in new window)
• BP 3820 Gifts or Donations to the District (opens in new window)
• BP 3900 Speech - Time, Place, and Manner (opens in new window)
• BP 3950 Display of Federal and State Flags (opens in new window)
• BP 3960 Participation in Community Activities and Orgs (opens in new window)
• BP 3990 Public Information (opens in new window)
• BP 3996 Radio Station KCRW-FM (opens in new window)

Administrative Regulations Chapter 3 - General District

• AR 3050 Institutional Code of Ethics (opens in new window)
• AR 3225 Institutional Effectiveness (opens in new window)
• AR 3250 Institutional Planning (opens in new window)
• AR 3300 Public Records (opens in new window)
• AR 3310 Records Retention and Destruction (opens in new window)
• AR 3420 EEO (opens in new window)
• AR 3430 Prohibition of Harassment (opens in new window)
  AR 3434 Prohibition of Sexual Harassment Under Title IX (opens in new window)
  AR 3435 Discrimination and Harassment Complaints and Investigations (opens in new window)
• AR 3505 Emergency Response Plan (opens in new window)
• AR 3510 Workplace Violence (opens in new window)
• AR 3515 Reporting of Crimes (opens in new window)
• AR 3520 Local Law Enforcement (opens in new window)
• AR 3530 Weapons on District Property (opens in new window)
• AR 3570 Smoke Free Campus (opens in new window)
• AR 3720 Computer and Network Use (opens in new window)
• AR 3900 Speech - Time, Place, and Manner (opens in new window)
• AR 3950 Display of Federal and State Flags (opens in new window)

Board Policy Chapter 4 - Academic Affairs

• BP 4010 Academic Calendar (opens in new window)
• BP 4020 Program, Curriculum, and Course Development (opens in new window)
• BP 4026 Philosophy & Criteria for International Education (opens in new window)
• BP 4030 Academic Freedom (opens in new window)
• BP 4050 Articulation (opens in new window)
• BP 4060 Delineation of Functions Agreement (opens in new window)
• BP 4070 Course Auditing  Auditing Fees (opens in new window)
• BP 4100 Graduation Requirements for Degrees and Certificates (opens in new window)
• BP 4105 Distance Education (opens in new window)
• BP 4110 Honorary Degrees (opens in new window)
• BP 4225 Course Repetition (opens in new window)
• BP 4226 Multiple and Overlapping Enrollments (opens in new window)
• BP 4230 Grading and Academic Record Symbols (opens in new window)
• BP 4232 Pass/No Pass (opens in new window)
• BP 4235 Credit by Examination (opens in new window)
• BP 4236 Credit for Prior Learning (opens in new window)
• BP 4240 Academic Renewal (opens in new window) l
• BP 4250 Probation, Dismissal and Readmission (opens in new window)
• BP 4260 Prerequisites, Co-Requisites, and Advisories (opens in new window)
• BP 4300 Field Trips and Excursions (opens in new window)
• BP 4400 Community Services Programs (opens in new window)
• BP 4500 NonCredit (Adult ) Education (opens in new window)
• BP 4700 Guest Speakers - Solicitation in the Classroom (opens in new window)
• BP 4800 Advisory Boards (opens in new window)

Administrative Regulations Chapter 4 - Academic Affairs

• AR 4000 Catalog Rights (opens in new window)
• AR 4070 Audting of Courses (opens in new window)
• AR 4020 Curriculum Committee (opens in new window)
• AR 4100 Graduation Requirements for Degrees (opens in new window)
• AR 4100.1 Number of Degrees and Certificates Awarded to a Students (opens in new window)
• AR 4100.3 Recognition of Academic Excellence (opens in new window)
• AR 4100.4 Institutional Accreditation Requirement of Course Work (opens in new window)
• AR 4100.5 Transfer Credit from Non-US. Institutions (opens in new window)
• AR 4100.6 Other College Credit and Noncredit Allowed and Not Allowed (opens in new window)
• AR 4100.7 Transcripts and Test Scores (opens in new window)
• AR 4100.8 Petitioning for Degrees and Certificates (opens in new window)
• AR 4100.9 Commencement (opens in new window)
• AR 4100.10 Updating Diplomas (opens in new window)
• AR 4111.1 Auditing of Courses (opens in new window)
• AR 4222 Remedial Coursework (opens in new window)
• AR 4225 Credit Course Repetition (opens in new window)
• AR 4226  Enrollment Overlap Conflicts (opens in new window)
• AR 4230 Grading and Academic Record Symbols (opens in new window)
• AR 4232 Pass and No Pass Grading (opens in new window)
• AR 4235 Credit for Prior Learning and Credit by Examination (opens in new window)
• AR 4250 Probation (opens in new window)
• AR 4255 Dismissal and Reinstatement (opens in new window)
• AR 4310 Final Examinations (opens in new window)
• AR 4314.1 Credit by Examination Based on HS Articulation (opens in new window)
• AR 4240 Academic Renewal (opens in new window)
• AR 4245 Progress Renewal (opens in new window)
• AR 4350 Graduation Requirements (opens in new window)
• AR 4352 Recognition of Academic Excellence (opens in new window)
• AR 4354.1 IGETC Certificate of Achievement (opens in new window)
• AR 4354.2 CSU GE Certificate of Achievement (opens in new window)
• AR 4355 Graduation Proficiency (opens in new window)

Board Policy Chapter 5 - Student Services

• BP 5010 Admissions and Concurrent Enrollment (opens in new window)
• BP 5012 International Students (opens in new window)
• BP 5015 Residence Determination (opens in new window)
• BP 5020 Nonresident Tuition (opens in new window)
• BP 5030 Fees (opens in new window)
• BP 5040 Student Records, Directory Info & Privacy (opens in new window)
• BP 5050 Student Success and Support Program (opens in new window)
• BP 5052 Open Enrollment (opens in new window)
• BP 5110 Counseling (opens in new window)
• BP 5140 Disabled Student Program and Services (opens in new window)
• BP 5430 Student Clubs and Organizations (opens in new window)
• BP 5500 Standards of Student Conduct (opens in new window)
• BP 5700 Intercollegiate Athletics (opens in new window)

Administrative Regulations Chapter 5 - Student Services

• AR 5010 Admissions (opens in new window)
• AR 5011 Admission and Concurrent Enrollment of HS and Other Young Students (opens in new window)
• AR 5012 International Students (opens in new window)
• AR 5017 Respond to Inquiries of Immig 12-10-19 (opens in new window)
• AR 5030 Fees (opens in new window)
• AR 5040 Student Records (opens in new window)
• AR 5040.1 Compliance with FERPA (opens in new window)
• AR 5040.2 Transcripts (opens in new window)
• AR 5040.3 Use of Social Security Numbers (opens in new window)
• AR 5040.4 Types, Locations and Custodian of Education Records (opens in new window)
• AR 5045 Student Records-Challenging Content and Access Log (opens in new window)
• AR 5055 Enrollment Priorities (opens in new window)
• AR 5070 Attendance (opens in new window)
• AR 5075 Course Adds and Withdrawals from Courses (opens in new window)
• AR 5220 Shower Facilities for Unhoused Students (opens in new window)
• AR 5203 Lactation Accommodation (opens in new window)
• AR 5400 Associated Students (opens in new window)
• AR 5410 Associated Students Election 12-10-19 (opens in new window)
• AR 5420 Associated Students Finance 12-10-19 (opens in new window)
• AR 5422 On-Campus Events by Student Organizations and Clubs (opens in new window)
• AR 5424 Formation of Students Clubs (opens in new window)
• AR 5500 Standards of Student Conduct (opens in new window)

Board Policy Chapter 6 - Business and Fiscal Affairs

• BP 6100 Delegation of Authority, Business and Fiscal Affairs (opens in new window)
• BP 6116 Debt Issuance (opens in new window)
• BP 6150 Designation of Authorized Signatures (opens in new window)
• BP 6200 Budget Preparation (opens in new window)
• BP 6250 Budget Management (opens in new window)
• BP 6300 Fiscal Management (opens in new window)
• BP 6320 Investments (opens in new window)
• BP 6330 Purchasing (opens in new window)
• BP 6340 Bids and Contracts (opens in new window)
• BP 6400 Financial Audits (opens in new window)
• BP 6450 Wireless or Cellular Telephone Use (opens in new window)
• BP 6500 Property Management (opens in new window)
• BP 6520 Control and Security for District Property (opens in new window)
• BP 6540 Insurance (opens in new window)
• BP 6550 Disposal of Property (opens in new window)
• BP 6600 Capital Construction (opens in new window)
• BP 6620 Naming of Facilities (opens in new window)
• BP 6700 Civic Center and Other Facilities Use (opens in new window)
• BP 6740 Citizens' Bond Oversight Committee (opens in new window)
• BP 6750 Parking (opens in new window)
• BP 6755 Bicyles, Motorcycles, Mopeds, Roller Scates, Roller Blades, Scateboard, Scooter, and Other Human Transporters (opens in new window)
• BP 6900 Bookstore (opens in new window)
• BP 6905 Food Services (opens in new window)
• BP 6960 Sustainability - Environmental Responsibility (opens in new window)

Administrative Regulation Chapter 6 - Business and Fiscal Affairs

• AR 6100 Delegation of Authority, Business and Fiscal Affairs (opens in new window)
• AR 6116 Debt Issuance (opens in new window)
• AR 6150 Designation of Authorized Signatures (opens in new window)
• AR 6200 Budget Preparation (opens in new window)
• AR 6250 Budget Management (opens in new window)
• AR 6300 Fiscal Management (opens in new window)
• AR 6310 Accounting (opens in new window)
• AR 6320 Investments (opens in new window)
• AR 6324 Reporting Fraud, Waste, Abuse (opens in new window)
• AR 6325 Payroll (opens in new window)
• AR 6330 Purchasing (opens in new window)
• AR 6340 Bids and Contracts (opens in new window)
• AR 6341 Business Diversity (opens in new window)
• AR 6500 Property Management (opens in new window)
• AR 6510 Use of District Property (opens in new window)
• AR 6620 Naming of Facilities (opens in new window)
• AR 6740 Citizens' Bond Oversight Committee (opens in new window)
• AR 6810 Unmanned Aircraft (opens in new window)

Board Policy Chapter 7 - Human Resources

• BP 7100 Commitment to Diversity (opens in new window)
• BP 7110 Delegation of Authority, Human Resources (opens in new window)
• BP 7120 Recruitment and Selection (opens in new window)
• BP 7130 Compensation (opens in new window)
• BP 7140 Collective Bargaining (opens in new window)
• BP 7145 Personnel Files (opens in new window)
• BP 7150 Evaluation (opens in new window)
• BP 7160 Professional Development (opens in new window)
• BP 7210 Academic Employees (opens in new window)
• BP 7212 Temporary Faculty (opens in new window)
• BP 7230 Classified Employees (opens in new window)
• BP 7240 Classified Confidential Employees (opens in new window)
• BP 7250 Academic Administrators (opens in new window)
• BP 7260 Classified Managers (opens in new window)
• BP 7310 Nepotism (opens in new window)
• BP 7330 TB Risk Assessment (opens in new window)
• BP 7335 Health Examinations (opens in new window)
• BP 7340 Leaves (opens in new window)
• BP 7341 Sabbaticals (opens in new window)
• BP 7343 Industrial Accident and Illness Leave (opens in new window)
• BP 7345 Catastrophic Leave Program (opens in new window)
• BP 7350 Resignations (opens in new window)
• BP 7355 Retirement (opens in new window)
• BP 7370 Political Activity (opens in new window)
• BP 7371 Personal Use of Public Resources (opens in new window)
• BP 7380 Retiree Health Benefits (opens in new window)
• BP 7381 Health and Welfare Benefits (opens in new window)
• BP 7385 Salary Deductions (opens in new window)
• BP 7400 Travel (opens in new window)
• BP 7510 Domestic Partners (opens in new window)
• BP 7600 SMC Police Department (opens in new window)
• BP 7700 Reporting Fraud, Waste, Abuse (opens in new window)
• BP 7800 Citizen Complaints Against District Personnel (opens in new window)

Administrative Regulations Chapter 7 - Human Resources 

• AR 7120 Recruitment and Selection (opens in new window)
• AR 7130 Compensation (opens in new window)
• AR 7145 Personnel Files (opens in new window)
• AR 7150 Evaluation (opens in new window)
• AR 7160 Professional Development (opens in new window)
• AR 7210.1 Regular, Contract and Temporary Academic Employees (opens in new window)
•      AR 7210.2 Duties and Responsibilities of Faculty Members
• AR 7210.3 Academic Rank
• 7210.4 Department Chairs and Faculty Chairs - Tenure and Selection (opens in new window)
• AR 7210.5 Student Club Advisor Responsibilities (opens in new window)
• AR 7211 FSAs, Min Quals, and Equivalencies (opens in new window)
• AR 7212 Temporary Faculty (opens in new window)
• AR 7230 Classified Employees (opens in new window)
• AR 7250 Academic Administrators Retreat Rights Process (opens in new window)
• AR 7330 Communicable Disease (opens in new window)
• AR 7336 Certification of Freedom from TB (opens in new window)
• AR 7340 Leaves (opens in new window)
• AR 7341 Sabbaticals (opens in new window)
• AR 7343 Industrial Accident and Illness Leave (opens in new window)
• AR 7345 Catastrophic Leave Program (opens in new window)
• AR 7355 Retirement (opens in new window)
• AR 7360 Discipline and Dismissal of Regular and Contract Employees (opens in new window)
• AR 7400 Travel (opens in new window)
• AR 7700 Whistleblower Protection (opens in new window)
• AR 7800 Citizen Complaints Against District Personnel (opens in new window)
• AR 7900 Lactation Accommodation (opens in new window)

Current Board Policy (pending update)

Board Policy - Section 4000, Student Services (opens in new window)

Current Administrative Regulations (pending update)

• Administrative Regulations - Section 2000, General District (opens in new window)

• Administrative Regulations - Section 3000, Human Resources (opens in new window)

• Administrative Regulations - Section 4000, Student Services (opens in new window)

• Administrative Regulations - Section 5000, Curriculum and Instruction (opens in new window)