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Santa Monica College|Human Resources|Human Resources Department|New Hire - Academic Administrators

New Hire - Academic Administrators

In order to expedite your employment processing, please download and print the required District forms below. Please bring the completed forms with you to your scheduled employment processing appointment. During the appointment, your Human Resources representative will also discuss other requirements with you, including fingerprinting and the fingerprint processing fee, your salary and retirement options, if applicable.

Clicking on the name of the form, below, will open the document. Please follow the instructions for each document.

PDF FileW-4 Federal Tax Form

PDF FileDE-4 State Tax Form

Instructions: Please complete both forms so that the District can withhold the correct federal and state income tax from your pay.

PDF FileI-9 (Employment Eligibility)

Instructions: Please complete Section One (1) ONLY and sign the form. Bring appropriate identification with you to your employment processing appointment. Federal law requires that you submit:

  • one (1) items from list A OR

  • two (2) items: one (1) from list B AND one (1) from list C

PDF FileDirect Deposit Authorization

Instructions: If you wish to have your paycheck electronically deposited into your bank account, please attach a voided check, complete and sign this form.

PDF FileEEO Survey

Instructions: The information on this optional survey is requested for statistical purposes only, allowing the District to measure it's diversity efforts.

PDF FileEmergency Card

Instructions: Please tell us who you want the District to contact in case of an emergency.

PDF FileEmployee Personal Information Option Form

Instructions: Please opt out or opt in to grant release of your personal information, if requested.

PDF FileOath of Allegiance

Instructions: The State of California mandates that you read and sign this form.

PDF FilePre-Designation of Personal Physician Form

Instructions: If you are injured on the job, you have the right to be treated by your personal physician if you complete and submit this form. Your physician must agree. Otherwise, you will be treated by the District's designated workers' compensation medical provider. Please choose an option.

PDF FileTB Notice to Employee

Instructions: In compliance with the California Education Code section 87408.6, all employees must be free from active tuberculosis as evidenced by a negative intradermal tubercultin skin test (mantoux) or a negative chest x-ray upon initial employment.

PDF FileWarrant Recipient Designation

Instructions: Please designate the recipient of your last paycheck in the event of your demise.

Other relevant policies and handouts can be accessed by clicking on the name of the policy or document below. Please review them prior to your scheduled appointment. If you have any questions or concerns, please call the Office of Human Resources at 310.434.4415.

Policies and Handouts

Board Policies

Campus Police

PDF FileCredit Union Information

District Calendar

EASE Brochure


PDF FileFMLA Information Sheet

SMC Phone Directory

PDF FileUnlawful Discrimination & Sexual Harassment Brochure

PDF FileWhat is Sexual Assault? Know Your Rights (Title IX Brochure)

Workers' Compensation


Benefits Information

Payroll Schedule

Salary Schedule

Office of Human Resources
In-Person: 2714 Pico Blvd., Santa Monica, CA 90405
T: 310-434-4415
F: 310-434-4256