The grade appeal process may be informal or formal. The
student meets with the professor to determine that the grade is actually the
grade that was earned. If there is a dispute, then the student meets with
the ombudsperson, in an attempt to resolve the dispute informally. You
must see the ombudsperson before filing the formal grade appeal. Call
(310-434-3986 to make an appointment.
The formal process involves filing a Petition for Review of
Grade. The petition is obtained from the Dean of Enrollment Services,
after the student has contacted the professor and the ombudsperson. The student should write a clear, concise, and accurate statement explaining
the reasons and evidence that the grade is inaccurate. The grade appeal
must be consistent with the Education Code 76224(a): When grades are given for any course of instruction taught in the public
schools, the grade given to each pupil shall be the grade determined by the
teacher of the course and the determination of the pupil's grade by the
teacher, in the absence of a mistake, fraud, bad faith, or incompetence, shall
be final. The student's statement and the Petition for the Review of Grade
are returned to the Dean, Enrollment Services, for filing.
The student has 90 days following the date
of the initial grade report within which to file the petition.
For Fall classes, the deadline is April 30--meet with the Ombudsperson
before April 15.
For Winter session classes, the deadline is May 30--meet with the Ombudsperson
before May 15.
For Spring classes, the deadline is October 30--meet with the Ombudsperson
before October 15. For Summer classes, the deadline is November 30--meet with the Ombudsperson
before November 15.
The statement and petition are sent to the Instructor, Department
Chair, Dean of Instruction, and back to the Dean, Enrollment Services.
Finally, an administrator convenes and chairs the Grade Appeals
Committee. The committee consists of three students, three faculty
members, and the administrator. The committee meets only in the spring
and fall semesters. At the appointed time, the student and professor each
present the case before the committee at a hearing that takes about an
hour.The committee then deliberates, and makes a decision, which is
forwarded to the Superintendent/President. The Superintendent/President
notifies all parties of the result. You can visit Grade
Appeals–Frequently Asked Questions
for more information.
Appeal of Academic Progress Disqualification
Students who wish to be reinstated at Santa Monica College after being disqualified from attending the College because of substandard academic performance or unsatisfactory progress may make an appointment in the Transfer/Counseling Center to discuss their situation with a counselor, review the mitigating circumstances that may have led to their disqualification, determine whether reinstatement at SMC is possible, and find out about the steps they must take to be reinstated. To make an appointment to meet with a counselor, visit the Transfer/Counseling Center or call 310-434-4210.
Academic Conduct Appeals
A Santa Monica College student who has been accused of violating the SMC Honor Code has the right to appeal the action taken by the faculty member through the appeal procedures established by the College. Once notified of the alleged violation, the accused student has ten (10) business days to appeal the action to the Honor Council.
The student will be provided the opportunity for a conference with the campus Ombudsperson (or designee) in an effort to resolve the issue informally. The Ombudsperson (or designee) may confer with the faculty member, and if necessary, the department chair (or designee). If no resolution is reached after an informal conference, the student may proceed with a formal appeal to the Honor Council. The petition (and any supportive documentation) must be filed with the Office of Student Judicial Affairs (or designee). All instances of alleged SMC Honor Code violations are subject to review by the SMC Honor Council (SMC AR 4412). For details on the procedure for disputing a grade—for alleged instructor mistake, bad faith, fraud, or incompetence-see "Grade Appeals Committee" (SMC AR 4313). Please note: The Grade Appeals Committee does not handle appeals pertaining to accusations of academic dishonesty. These cases can go through the Santa Monica Honor Board hearings process.
Disciplinary Hearings & Appeals
Before any disciplinary probation, removal from extracurricular activities or programs, or suspension is imposed on a student, the student has the right to pursue the Hearing and Appeal Process, unless an immediate suspension is required to protect lives or property, or to insure the maintenance of order pending a hearing. The Hearing and Appeal process is described in detail in the "Rules for Student Conduct" (SMC AR 4410).
Program Removal Appeals
Due process procedures exist to assist faculty and departments in removing a student from a program in which the student is unable to profit and/or a program in which the student’s behavior is determined to be unsafe. In general, the overall process for determining whether a student meets the specific standards of a particular program may include up to three levels of intervention: the instructor level, the program or department level, and the College level (joint administration-faculty committee). Any student who wishes to appeal dismissal from a program may file the appeal with the Chair of the Program Standards Appeals Committee. The student will be able to present his or her case within ten (10) school days of filing. The committee hearings will be closed to the public.
Honor Council Hearing Board
In order to uphold the academic integrity of Santa Monica College and to ensure students' rights to due process, instructors and students may petition a hearing to adjudicate a case of alleged academic dishonesty (Code of Academic Conduct) or Honor Code violation. The request must be made through the Office of Student Judicial Affairs. The hearing procedures can be found on the Honor Council website - Honor Council Hearing Board Procedures
Last updated: 12/08/15.