Solomon Amendment Requests: Requesting Student Records
The Solomon Amendment is a federal law that allows military recruiters to access some address, biographical, and academic program information on students age 17 and older.
The Department of Education has determined the Solomon Amendment supersedes most elements of FERPA. An institution is therefore obligated to release data included in the list of "student recruiting information," which may or may not match SMC's FERPA directory information list. Data will not be released to the Military for students with a MIlitary Hold.
Definition - "Student Recruitment Information" or "Solomon Information"
- Address (only the city of residence is defined as Directory Information at SMC)
- Telephone (is not defined as Directory information at SMC)
- Place of birth (is not defined as Directory information at SMU)
- Level of education
- Academic major
- Degrees received
- Educational institution in which the student was most recently enrolled
Procedure for Releasing Information to Military Recruiter
- Under the Solomon Amendment, the information will be released for military recruitment purposes only. The military recruiters may request student recruitment information once each term or semester for each of the 12 eligible units within the five branches of the service:
- Army: Army, Army Reserve, Army National Guard
- Navy: Navy, Navy Reserve
- Marine Corps: Marine Corps, Marine Corps Reserve
- Air Force: Air Force, Air Force Reserve, Air Force National Guard
- Coast Guard: Coast Guard, Coast Guard Reserve
- The request should be submitted in writing on letterhead clearly identifying the unit of service requesting the student recruitment information.
- The request should specify exactly which data fields are being requested.
Requests should be sent to:
Esau Tovar, Ph.D.
Dean of Enrollment Services
Santa Monica College
1900 Pico Blvd.
Santa Monica, CA 90405