Common Application Process
There are new requirements to complete the Common Application (CA).
Please use the following solutions and SMC procedures to deal with these sections of the Common Application.
“Advisor’s” Information: This is a mandatory section on the Common Application, so if the institution students are applying to has a question about the student’s application, the institution can contact someone at SMC.
The following email and phone number will be checked daily during regular days of operation.
(Note: This section is unrelated to the Academic Evaluator selection)
Advisor’s first name: SMC
Advisor’s last name: Advisor
Advisor’s title: SMCAdvisor
Advisor’s e-mail: SMCAdvisor@smc.edu
Advisor’s telephone: 310-434-4420
Academic Evaluation: Before filling this section out, student must meet with an instructor or counselor (advisor) who will need to agree to be their Academic Evaluator; institutions prefer the INSTRUCTOR choice, preferably someone related to your major, if possible. On the Academic Evaluation portion of the application, the student must use the drop down menu and select an INSTRUCTOR or ADVISOR (counselor). Once the Academic Evaluator agrees, the student needs to “invite” them through the “Recommenders” portion. The Recommender will then receive an electronic “invite” to complete the form.
On the on-line form, use “SMC Registrar” at: firstname.lastname@example.org
(First Name: SMC Last Name: Registrar). You will receive a notification that “Registrar” has opted out of the online process. You will need to scroll to the bottom of the page to download and print the TRR form (Transfer Registrar Report) and bring it to the SMC Admissions and Records office .You must fill in an “Enrollment Verification” request form and will be charged $3 for the completion of the Registrar’s Report for each university requested.
Santa Monica College will mail the completed Transfer Registrar’s Report to each University indicated on the “Enrollment Verification” form.
If a student wishes to have the Transfer Registrar’s Report sent with an official transcript, there will be a separate transcript processing fee assessed.
Transfer Mid-Term Report:
This is not a form required by all institutions. Check with the receiving institution to see if it is required. If it is required, the student must print out the form and bring it to each instructor to verify they are in the class, and what grade they are earning at the time the form is presented to the instructor.
Some institutions may require additional supplemental forms or documents. Please review the Common Application and/or the college or university website thoroughly for this information.