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SMC|Business Services|Purchasing|Outgoing Mail

Outgoing Mail


​​Mailroom Home
  • Outgoing Mail
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Outgoing or outbound mail involves the preparation, metering, presorting and delivery of mail to the United States Post Office (USPS), satellite sites and Santa Monica-Malibu Unified.

The tabs below will assist you in familiarizing yourself with:
  • How to properly prepare outgoing mail.
  • Learn about the USPS Classes of Mail.
  • Available templates to assist you in designing your mail piece.
  • Services to clean and update your address list data to ensure it is delivered and help qualify mailings for the lowest postage rates.

​​​​​If you have any questions or require assistance, please contact our Mailroom at (310) 434-4437 or email us at dept_mailrooom@smc.edu.

The information provided on this page is provided to assist you with your mailing needs, but if you have specific requirements or require additional assistance, please contact the Mailroom.​​​​

Having trouble viewing tabs below? See alternate version here​.

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U.S.P.S Classes of Mail

Types of Mail​
  • Express mail
  • Certified mail
  • First Class
  • Presort Non-profit

 

Express Mail

Express Mail

Express Mail® is the Postal Service's premium service. It provides reliable, expedited mail delivery overnight or on the second day. Express Mail is:

  • Insurable and trace-able.
  • Delivered 365 days a year to most destinations.
  • Offered with a money back guarantee.
  • Insured for $100.00 at no extra cost. 

Flat-Rate envelopes and Flat-Rate boxes are available from the Postal Service®. Any amount of material that will fit in these containers, without reconfiguring the packaging or exceeding 70 pounds, will ship at the Flat-Rate prices.

First Class Mail

 
First-Class Mail

These items are required to be sent as First-Class Mail®:

  • Anything that is handwritten.
  • Anything that is typewritten.
  • Bills and statements of account.
  • Anything containing personal information.
  • Items that are sealed or otherwise closed against postal inspection.
    Note: Business Reply Mail® (BRM) is First-Class Mail.
  • Periodicals
    • Publishers and registered news agents must be authorized by the USPS to mail newspapers, newsletters, magazines, etc., at the Periodicals prices.
    • The primary purpose of a Periodicals publication must be the transmission of information.
    • There is a nonrefundable application fee that is paid when the application is submitted.
    • An Identification (ID) Statement must be present in all issues and serves as evidence of postage payment.
Standard Mail

Standard Mail
  • Standard Mail consists of mail-able matter that is not required to be mailed as First-Class Mail or Periodicals. Standard Mail must weigh less than 16 ounces. Standard Mail is not sealed against inspection.
  • To obtain discounted prices for Standard Mail, mailers must update their mailing list within 95 days before a mailing, using one of the USPS approved Move Update methods.
Non-profit Mail

Non-profit
  • Non-profit is a subclass of Standard Mail. Preparation standards are the same for both nonprofit and regular Standard Mail mailings.
  • Nonprofit prices are a privilege reserved, by law, to authorized nonprofit organizations. Authorized organizations may mail only their own material at the nonprofit prices. Authorized organizations must not send matter on behalf of, or produced for, an unauthorized entity.
  • Eligible organizations include: Religious, Scientific, Veterans, Philanthropic, Labor, Educational, Agricultural, Fraternal, Qualified Political Committees (Restricted), and Voting Registration Officials (Restricted).
  • Organizations that are ineligible for nonprofit prices include: Automobile Clubs, Business Leagues, Chambers of Commerce, Citizen's and Civic Improvement Associations, and Individuals.
  • The authorized nonprofit organization must be identified on the mail piece. The identification must be shown either on the outside or in a prominent location on the material being mailed. If the piece bears any name and return address, it must be that of the authorized organization.
  • A cooperative mailing is mail that is produced by an authorized organization that cooperates with one or more organizations to share the cost, risk, or benefit of the mailing. To qualify for nonprofit prices, all of the cooperating organizations must be authorized to mail at nonprofit prices at the post office of mailing.
  • Package Services
      There are four subclasses of Package Services:
      • Parcel Post®
      • Bound Printed Matter
      • Media Mail
      • Library Mail

Ma​il pieces sent at Package Services prices are not sealed against Postal inspection.​​

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